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    Parks, Recreation and Trees
     Plaza Regulations and Policy Guidelines
    Permit Application and Notifications

    The Parks Department at 720 Edgewood Avenue will accept permit applications and fees for special events within the Millenium, Pitkin and Temple Street Plazas at least two weeks in advance of the proposed event date.

    At the time of permit application for use,
    the applicant must provide the following information:
    • The name of organization.
    • The name and number of a person within the organization who can be contacted for information prior to and during the event.
    • A description of the event
    • The date and time that the event will be taking place in the Plaza.
    • The date and time of the set up and break down of the event in the Plaza.
    • The lay out of any equipment that will be utilized at the event (i.e., tents, chairs, tables, etc.)
    • The estimated attendance at the event
    • Whether or not there will be any entertainment at the event and if so, the type of entertainment being provided.

    Policies for Millenium Plaza

    The Parks Department will then forward the applicant’s request to Peter Shmigelsky, Government Facilities Manager in the Engineering Office and to Town Green District for review. TGD will consult with business owners around the Plaza to determine if there are conflicts or concerns with the proposed event.

    Peter Shmigelsky and Town Green District will notify the Parks Department of their approval of the permit application before the Parks Department refers the permit request to the Police Department.

    Once the Parks Department issues the permit (including a notation that the Police have been notified of the event), a copy will be sent to Peter Shmigelsky and the Town Green District.

    Permits may be issued for activities in the Millenium Plaza between the hours of 11:00 a.m. and 10:00 p.m. Said use will be restricted to the specific date of request.

    Permission for use of the Millenium Plaza is contingent upon the following terms and conditions:

    • Property Damage/Clean Up: Event organizers are responsible for cleaning up and leaving Millenium Plaza in good condition after the event. Permitted activities shall not damage or deface any public property. A security deposit of $500.00 is required prior to the use of Plaza to protect against any non-routine repair and clean up costs. After the event, Peter Shmigelsky will determine if damage has occurred or unusual clean up is required and will notify the Parks Department of any costs they have incurred, to be reimbursed from the security deposit. If the cost is less than the amount of the security deposit, the applicant will be reimbursed the balance of the deposit. If the cost exceeds the amount of the security deposit, the applicant will be responsible for those costs and will thereby be prohibited from future use of the Millenium Plaza for the purpose of a special event. If Peter Shmigelsky notifies the Parks Department that no damage has occurred as a result of the special event, the applicant will be fully reimbursed his/her deposit.
    • Noise: Reasonable amplification of music is allowed between the hours of 11:00 a.m. and
      8:00 p.m.. Amplification is prohibited between the hours of 8:00 p.m. and 10:00 p.m. unless agreed to by Town Green District based on their review with adjacent businesses.

      Attendance: For public safety reasons, the number of people attending an event in Millenium Plaza may not exceed 600 as determined by the City’s Fire Marshal.
    • Access to Millenium Plaza: No vehicles are allowed to drive onto Millenium Plaza or the adjacent Federal Plaza. All vehicles involved in set up or break down of events must park on Orange Street.
    • Equipment: There is power available in the Plaza. Permittees must specify their power needs in their permit application.
    • Tents: Any tents must be anchored with water barrels and must be located only
      in areas designated by the City.
    • Adjacent Buildings: Nothing is to be hung from or mounted on the buildings adjacent to the Plaza without prior authorization from the City.
    • Portable Toilets: Any event scheduled to last two hours or longer and with attendance of more than 150 people will require provision of portable toilets to be located only in areas designated by the City. The number of portable toilets required is:
    • 150+ persons for 2-4 hours requires three toilets (1handicapped accessible)
      150+ persons for 5-8 hours requires four toilets (1 handicapped accessible)
      150+ persons for 9-10 hours requires five toilets (1 handicapped accessible)

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    Policies for Pitkin Plaza

    The Parks Department will then forward the applicant’s request to Town Green District for review. Town Green District will consult with residential managers and business owners around the Plaza to determine if there are conflicts or concerns with the proposed event.

    Town Green District will notify the Parks Department of their approval of the permit application before the Parks Department refers the permit request to the Police Department.

    Once the Parks Department issues the permit (including a notation that the Police have been notified of the event), a copy will be sent to Town Green District.

    Permits may be issued for activities in Pitkin Plaza between the hours of 11:00 a.m. and 10:00 p.m. Said use will be restricted to the specific date of request.

    Permission for use of Pitkin Plaza is contingent upon the following terms and conditions:

    • Property Damage/Clean Up: Event organizers are responsible for cleaning up and leaving Pitkin Plaza in good condition after the event. Permitted activities shall not damage or deface any public property. A security deposit of $500.00 is required prior to the use of Pitkin Plaza to protect against any non-routine repair and clean up costs. After the event, Town Green District will determine if damage has occurred or unusual clean up is required and will notify the Parks Department of any costs they have incurred, to be reimbursed from the security deposit. If the cost is less than the amount of the security deposit, the applicant will be reimbursed the balance of the deposit. If the cost exceeds the amount of the security deposit, the applicant will be responsible for those costs and will thereby be prohibited from future use of the Temple Street Plaza for the purpose of a special event. If Town Green District notifies the Parks Department that no damage has occurred as a result of the special event, the applicant will be fully reimbursed his/her deposit.
    • Noise: Reasonable amplification of music is allowed between the hours of 11:00 a.m. and
      8:00 p.m.. Amplification is prohibited between the hours of 8:00 p.m. and 10:00 p.m. unless agreed to by Town Green District based on their review with adjacent businesses.
    • Attendance: For public safety reasons, the number of people attending an event in Temple Street
      Plaza may not exceed 300 as determined by the City’s Fire Marshal.
    • Access to Pitkin Plaza: No vehicles are allowed to drive on the Plaza. Access is to be made from Orange Street with vehicles parking on the street.
    • Equipment: No special electrical hook ups or additional electrical supply will be provided in the Plaza.
    • Tents: Any tents must be anchored with water barrels and must be located only
      in areas designated by the City.
    • Adjacent Buildings: Nothing is to be hung from or mounted on the buildings adjacent to the Plaza.
      Access to the businesses a well as the residential building (360 State Street) must be maintained during all events in the plaza.
    • Portable Toilets: Any event scheduled to last two hours or longer and with attendance of more than 150 people will require provision of portable toilets to be located only in areas designated by the City. The number of portable toilets required is:

      150+ persons for 2-4 hours requires three toilets (1handicapped accessible)
      150+ persons for 5-8 hours requires four toilets (1 handicapped accessible)
      150+ persons for 9-10 hours requires five toilets (1 handicapped accessible)

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    Policies for Temple Plaza

    The Parks Department will then forward the applicant’s request to Town Green District for review. Town Green District will consult with a.) Shubert Theater, and b.) business owners around the Plaza to determine if there are conflicts or concerns with the proposed event.

    Town Green District will notify the Parks Department of their approval of the permit application before the Parks Department refers the permit request to the Police Department.

    Once the Parks Department issues the permit (including a notation that the Police have been notified of the event), a copy will be sent to Town Green District.

    Permits may be issued for activities in the Temple Street Plaza between the hours of 11:00 a.m. and 10:00 p.m. Said use will be restricted to the specific date of request. Special events scheduled for use on consecutive days are prohibited.

    Permission for use of the Temple Street Plaza is contingent upon the following terms and conditions:

    • Property Damage/Clean Up: Event organizers are responsible for cleaning up and leaving Temple Plaza in good condition after the event. Permitted activities shall not damage or deface any public property. A security deposit of $500.00 is required prior to the use of Temple Street Plaza to protect against any non-routine repair and clean up costs. After the event, Town Green District will determine if damage has occurred or unusual clean up is required and will notify the Parks Department of any costs they have incurred, to be reimbursed from the security deposit. If the cost is less than the amount of the security deposit, the applicant will be reimbursed the balance of the deposit. If the cost exceeds the amount of the security deposit, the applicant will be responsible for those costs and will thereby be prohibited from future use of the Temple Street Plaza for the purpose of a special event. If Town Green District notifies the Parks Department that no damage has occurred as a result of the special event, the applicant will be fully reimbursed his/her deposit.
    • Noise: Reasonable amplification of music is allowed between the hours of 11:00 a.m. and
      8:00 p.m.. Amplification is prohibited between the hours of 8:00 p.m. and 10:00 p.m. unless agreed to by Town Green District based on their review with adjacent businesses.
    • Attendance: For public safety reasons, the number of people attending an event in Temple Street
      Plaza may not exceed 600 as determined by the City’s Fire Marshal.
    • Access to Temple Street Plaza: No vehicles are allowed to drive on pathways or grass in the Plaza. Access is permitted via the driveway entrance from Temple Street that runs adjacent to the storefronts on Temple Street. Unauthorized cars or cars that are parked in the Temple Street Plaza other than for the set up or breakdown of an event will be towed at the owners expense. Authorization of temporary parking in the Temple Street Plaza can be granted by contacting the City of New Haven’s Office of Economic Development. The City of New Haven’s Parks Maintenance Division, Department of Traffic and Parking, Police and the Town Green Special Services District personnel may initiate the towing of unauthorized vehicles.
    • Equipment: No special electrical hook ups or additional electrical supply will be provided in the Plaza.
    • Tents: Any tents must be anchored with water barrels (no stakes) and must be located only
      in areas designated by the City.
    • Adjacent Buildings: Nothing is to be hung from or mounted on the buildings adjacent to the Plaza.
    • Portable Toilets: Any event scheduled to last two hours or longer and with attendance of more than 150 people will require provision of portable toilets to be located only in areas designated by the City. The number of portable toilets required is:

      150+ persons for 2-4 hours requires three toilets (1handicapped accessible)
      150+ persons for 5-8 hours requires four toilets (1 handicapped accessible)
      150+ persons for 9-10 hours requires five toilets (1 handicapped accessible)


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