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    Office Of The Mayor

    Office Cost Cutting

    (5/4/2010) 1)Printer Consummables (ink cartridges): Move away from multiple individual printers using a variety of expensive printer cartridges. City copiers are high-volume machines with consumables included in the contract. With a LAN connection, the copiers can double as network printers. Color printing should only be done when absolutely needed.

    Monochrome printing should be the default, with action needed to print in color.

    2)Paper: Streamline workflow in all areas of operations to

    computerized paperless systems. While this would reduce direct expenditures for paper and printer consummables, it would also improve operating efficiency by allowing workers to focus on their tasks and decisions, rather than on processing paper.

    3)Automation: Implementing web applications would reduce the need for duplicate data entry, and initial data entry can be further reduced by collecting data directly from City customers and agents over the web. Implement a central database of both data and accessible PDF files instead of paper documents.

    4)Management/Workflow analysis: Savings from operating

    efficiencies should be identified and implemented. Eliminate duplication of work by using central databases.

    5)Employee training/staff development/career paths

    6)Train employees in the use of current office technology.


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